Steps to implement the integration

Stages for implementing the integration

The following section describes the important aspects that must be taken into account by The Factory HKA, Software House and Taxpayer for the correct implementation of the Electronic Billing system in the following stages:

Stages and activities

Stage	Responsible
Establish a commercial agreement (economic proposal, participation, scope of support, effort and exclusivity)	Software House / The Factory HKA Colombia
Provision of information from the company and the integrator (see details in Direct Integration Manual Index) (see details in Direct Integration Manual Index - Electronic Invoice) (see details in Electronic Invoicing under DIAN Resolutions)	Software House / Integrator
Registration and configuration of the platform in a test environment in the HKA Invoice Portal. (see details in Registration and Initial Validation) 1. Generation of credentials for the test environment. (see details in Sequentials - HKAFinvoice Portal Preliminary Validation) 2. Generation of test sheets. 3. Delivery of demos, documentation and credentials. 4. Assignment of an Integration specialist for support.	The Factory HKA Colombia
Documentation analysis and testing with demos. (see details in Transmission of test documents to the DIAN in a DEMO environment)	Software House / Integrator
Support for queries and for the development of the integration. (see details in How to get support)	The Factory HKA Colombia
Integration development 1. Issuance of invoices. (see details in Emission Url Tips) 2. Capture of asynchronous status of the process and presentation to the user. (see details in Recommendations for integrations in the face of intermittency scenarios or DIAN Timeouts) (see details in Catalog of web service response errors) 3. Mastery of extensible fields. Requirement of specific extensible fields (optional). (see details in Use of extra fields) 4. Issuance of Debit Note and Credit Note associated with invoices. (see details in GENERATION OF NOTES WITH AND WITHOUT REFERENCE TO A DOCUMENT) 5. Issuance of Export Documents (Optional). 6. Consultation of stamps. User alert implementation. (see details in FoliosRestantes Method) 7. Custom Graphic Representation Requirement (PDF). (see details in Step by step graphic representation request)	Software House / Integrator
Development of Customized Graphic Representation (PDF).	Software House / The Factory HKA Colombia
Demo for feedback.	Software House / Integrator
Configure credentials for production environment. https://factura21.thefactoryhka.com.co/	The Factory HKA Colombia
DIAN and sequential Resolution Management. Digital Certificate Management. (see details in Enablement as an electronic biller on the DIAN portal (Previous Validation))	Taxpayer
Commercial (service) agreement.	Contributor / The Factory HKA Colombia
Registration and Configuration of the platform in a production environment in the HKA Invoice Portal. Digital and sequential Certificate upload according to DIAN resolution. (see details in Request for Numbering Ranges)
Taxpayer
Configuration of the ERP solution (Administrative System / Billing.	Software House / Taxpayer
Continuous improvement, incorporation of functionalities and application of change controls. (see details in Electronic Invoicing under DIAN Resolutions) (see details in Taxpayer Management Service)	The Factory HKA Colombia

It is recommended to use the integration for a simulation of the software house's own billing, allowing the billing team to view the electronic invoice prototypes and compare them in parallel with the physical invoices generated ( even without having an electronic billing resolution). In this way, your own accounting and tax team can provide feedback on the quality of the integration.

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